© 2019 by Whitemarsh Learning at St. Thomas.

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Etiquette Tips

Updated February 2019
 

  1. Practice leaving no traces.
    When cleaning up, make a goal to leave the work space as if nobody used it. Organizing, wiping surfaces and other small tasks can make a huge difference.
     

  2. Keep a pleasant and quiet phone voice.
    One of the most important shared workspace etiquette rule is keeping the place quiet. If someone on the other end has a hard time hearing, try to work out a different time to call or go to another part of the building if possible. Talking in a normal voice prevents conflicts and ensures that other workers can hear their clients on their phones.
     

  3. Bring your own supplies.
    Only ask for supplies if there is an emergency. If someone loans you supplies, try to return or replace them as a courtesy.
     

  4. Be friendly and courteous.
    Make an effort to keep a pleasant tone, greet coworkers and listen patiently. This boosts morale and fosters good working relationships. Also, take extra steps such as opening doors, allowing others on the elevator first or thanking coworkers.
     

  5. Be aware of scents.
    If you like a certain perfume, lotion or air freshener, make sure that it is subtle. Since some people may be sensitive to smells, it is optimal to skip the perfume. Also, you can ask coworkers who share the space if they mind the scent if you really want to wear it.
     

  6. Be an independent role model.
    In some cases, collaboration can be beneficial. However, it is better to be self-sufficient. This also sets an example to other workers to do the same, which means more efficiency for everyone.
     

  7. Try to make connections.
    One of the biggest benefits of shared working spaces is the networking opportunities. Reach out to other renters or coworkers, and get to know them and what they do. These connections can be valuable and can help earn you some word-of-mouth advertising.
     

  8. Be a courteous eater.
    Shared working spaces mean shared eating spaces in many instances. If you eat at the office, it is better to choose mild foods that do not leave strong odors. When you finish eating, you can keep everyone happy by throwing away your trash and taking care of your dishes. Also, you set a good example to the others.
     

  9. Replace things when you use them.
    If your co-working space has a printer, refill the paper when the tray is empty. When you finish the coffee, start a fresh pot. These small gestures show the other people who share your space that you care about their comfort.
     

  10. Only use your allowed space.
    When people find shared office space for rent, they usually have permission for certain areas. If you do not use extra unauthorized space, you ensure that other workers have access to their needed spaces, and this helps people build respect for one another.
     

House Rules

Updated February 2019

Constitutes of Section 3 of DASH (Direct Agreement for Space Hosting) License

  1. No Pets Allowed.

  2. No Smoking.

  3. No Mail and Package Delivery.

  4. Garbage & Recycling: Put all of your garbage in the kitchen garbage can. This will allow us to keep everything fresh and clean between cleaner visits.  There are recycling bins in the kitchen.

  5. Be kind and show respect to both members and visitors. The Building’s ability to sustain and thrive depends on how you interact with others.

  6. Try to give more to the quality of the space than you take from it.

  7. Let us know when something needs fixing or improving!

  8. Clean up after yourself—do your dishes and do your part to keep the space tidy.  The kitchen is a shared resource. There are just a few simple rules.

    • If you empty it, fill it

    • If you dirty it, clean it

    • If you open it, close it

    • If you spill it, wipe it

  9. Please do your part to reduce printing, turn off lights or appliances that are not being used, even if you did not turn them on. 

  10. Guests may be permitted to make reservations in the Gallery meeting room up to 4 months in advance.

  11. Private Office Members will have 7AM to midnight access to the space using a key.  The Host may open the space to other members or the public at anytime. If you are the last person to leave, please turn off the lights and make sure the door is locked.

  12. Wireless access to the Internet is provided by Host for the convenience of the Guest and it's employees and invitees.  The reception shall be “as-is”, and Host makes no representation as to adequacy or signal strength or performance measures such as data transmission speed.  The use of Wi-Fi and internet is restricted to lawful activities. Contact the Host for access credentials.

  13. No signs or posters without written permission from Host.  To keep things fair and consistent for all members, please don't put up signs or posters on interior and exterior windows or walls.  If a community bulletin board is installed in or near the vestibule, members will be invited to place posters and signs on the bulletin board.

  14. Host & Building reserves the right to refuse access to any persons Host in good faith judges to be a threat to the safety, reputation, or property of the Building and/or its occupants.

  15. Guest shall be responsible for the inappropriate use of any toilet rooms, plumbing or other utilities. No foreign substances of any kind are to be inserted therein.

  16. Guest shall not employ any service or contractor for services or work to be performed in the Building, except as approved by Host.

  17. The Premises shall not be used for lodging or manufacturing, cooking or food preparation. Notwithstanding the foregoing, Underwriters' Laboratory-approved equipment and microwave ovens may be used in the Building for heating food and brewing coffee, tea, hot chocolate and similar beverages, provided that such use is in accordance with all applicable laws, codes, ordinances, rules and regulations, and does not cause odors which are objectionable to Host and other occupants.

  18. Host reserves the right to waive any one of these rules or regulations, and/or as to any particular tenant, and any such waiver shall not constitute a waiver of any other rule or regulation or any subsequent application thereof to such guest.

  19. Host reserves the right to make such other reasonable rules and regulations as it may from time to time deem necessary for the appropriate operation and safety of the Building and its occupants. Host shall provide Guest with copies of any new and/or modified rules or regulations prior to the effective date thereof. Guest agrees to abide by these and such other rules and regulations.

  20. Parking provided in the free lot at 7020 Camp Hill on a first-come, first-served basis.   The spaces directly in front of the Building are reserved for handicapped parking and for those requiring assistance. Every person using the parking areas is required to park and lock her or his own vehicle. Host & Building will not be responsible for any damage to vehicles, injury to persons or loss of property, all of which risks are assumed by the party using the parking areas.  Guest shall be responsible for seeing that all its employees, agents and invitees comply with the applicable parking rules, regulations, laws and agreements.

  21. Regarding definitions in the Direct Agreement for Space Hosting License, the Marketplace Service shall mean St. Thomas’ Whitemarsh.

  22. The following term is hereby deleted from page 7 of the License terms because the marketplace service is the Church: “you understand and agree that marketplace service is not a party to any agreements entered into between guest and host, nor is marketplace service a real estate broker, agent or insurer in connection with this agreement. the parties shall indemnify, defend and hold harmless marketplace service from and against any loss, liability, claim, demand, damages, costs and expenses, including reasonable attorneys' fees, arising out of or in connection with any use of the space, or any violation of applicable law, this agreement or house rules.”

  23. ​Upon request by Host, Guest shall within 10 business days provide Host with proof of insurance required under Section 4 of the Agreement subheader “Damages and Insurance.” Host may specify that it be named as an additional insured under Guest’s policy.

  24. Guests and their employees will comply with any background checks requested by Host due to proximity to the Host’s preschool and other children using the church facilities and attending Church and other related functions.

  25. The Host may suspend the provision of services (including access to the Space) in the event the Building’s heating or roofing systems require replacement or repair costs would represent 50% of the replacement cost.

  26. Guest shall use and occupy the Space in compliance with all zoning regulations, building codes, and all applicable laws, rules, and regulations, including the maximum occupancy limitations.

  27. Guest shall comply with all safety, fire protection and evacuation regulations established by Host or any applicable governmental agency.